CURRENT VACANCIES

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Location: On-site / St Peter Port
Department: Operations
Reports To: Managing Director

Closing Date: 30th June 2026

Please note: This role is open only to candidates who already have the legal right to work in Guernsey. Visa sponsorship is not available for this position.

CrewBridge is seeking a highly organised and detail-oriented Crew Manager to oversee HR administration and crew payroll processing for seafarers and offshore personnel. The successful candidate will be responsible for managing crew employment documentation, payroll coordination, compliance records, and day-to-day crew administration while ensuring accurate and timely processing of payroll and HR activities.

This role requires strong administrative skills, payroll experience, and the ability to work in a fast-paced maritime environment with high attention to confidentiality and compliance.

• Maintain accurate crew records, contracts, certifications, and employment documentation. 
• Coordinate onboarding and offboarding processes for crew members. 
• Ensure crew documentation complies with flag state, client, and maritime regulatory requirements. 
• Monitor visa, medical, training, and certification expiry dates. 
• Support recruitment coordination and crew scheduling activities. 
• Handle employee queries relating to contracts, payroll, leave, and HR matters. 
• Maintain confidentiality of employee and company information. 
• Assist with implementation and improvement of HR and crew management processes. 

• Prepare and process monthly crew payroll accurately and on time. 
• Verify timesheets, rotations, leave balances, overtime, and payroll adjustments. 
• Coordinate payroll data with finance and external payroll providers where applicable. 
• Ensure compliance with applicable tax, social security, and maritime payroll regulations. 
• Reconcile payroll reports and resolve discrepancies promptly. 
• Prepare payroll summaries, reports, and supporting documentation for management. 

• Ensure compliance with MLC, company policies, and employment regulations. 
• Maintain audit-ready personnel and payroll records. 
• Prepare regular HR and payroll reports for management review. 
• Support internal and external audits as required. 

• Previous experience in crew management, HR administration, or payroll processing. 
• Experience within the maritime, offshore, or shipping industry preferred. 
• Strong understanding of payroll procedures and HR administrative practices. 
• Excellent organisational and time management skills. 
• High attention to detail and accuracy. 
• Proficient in Microsoft Office applications and HR/payroll systems. 
• Strong communication and interpersonal skills. 
• Ability to manage multiple priorities and meet deadlines. 
• Knowledge of maritime regulations and MLC requirements is an advantage. 

• Professional and confidential in handling sensitive information. 
• Proactive and solution-oriented mindset. 
• Strong team player with the ability to work independently. 
• Adaptable and capable of working in a dynamic operational environment. 

• Opportunity to work within a growing maritime services company. 
• Supportive and collaborative working environment. 
• Professional development and career growth opportunities. 
• Competitive salary and benefits package.

Location: On-Site / St Peter Port
Department: Operations
Reports To: Crew Manager

Closing Date: 30th June 2026

Please note: This role is open only to candidates who already have the legal right to work in Guernsey. Visa sponsorship is not available for this position.

CrewBridge is seeking a motivated and detail-oriented Junior Administrator to support the Crew Manager with day-to-day administrative, payroll, and HR-related activities. This is an excellent opportunity for someone looking to develop a career in crew management, payroll administration, and human resources within the maritime industry.

The successful candidate will provide administrative support across a range of functions, including data entry, document management, record keeping, and general office administration, while gaining exposure to crew payroll processing and HR administration.

• Provide administrative assistance to the Crew Manager and wider team. 
• Maintain accurate electronic and physical filing systems. 
• Prepare, update, and manage crew records and documentation. 
• Perform data entry and ensure information is accurately recorded in company systems. 
• Assist with correspondence, emails, and general office communications. 
• Support document preparation, scanning, filing, and archiving. 
• Monitor shared inboxes and direct enquiries appropriately. 

• Assist in maintaining crew personnel files, certifications, contracts, and employment records. 
• Help track expiry dates for passports, visas, medicals, and training certificates. 
• Support onboarding and offboarding activities for crew members. 
• Assist with preparation of employment and payroll documentation. 
• Liaise with crew members to obtain required documentation and information. 

• Support the Crew Manager in gathering and preparing payroll information. 
• Assist with data checks, timesheet verification, and payroll record updates. 
• Learn payroll processing procedures and HR administration processes. 
• Support the maintenance of leave records and employee information. 
• Assist with preparing reports and administrative documentation related to payroll and HR activities. 
• Develop an understanding of employment administration and maritime crewing requirements. 

• Answer telephone calls and respond to routine enquiries. 
• Receive and distribute incoming mail and deliveries. 
• Maintain office supplies and assist with general office organisation. 
• Support projects and ad-hoc administrative tasks as required. 

• Previous administrative experience is desirable but not essential. 
• Strong computer literacy, including Microsoft Office (Word, Excel, Outlook). 
• Excellent attention to detail and accuracy. 
• Good written and verbal communication skills. 
• Strong organisational and time management abilities. 
• Ability to handle confidential information professionally. 
• Willingness to learn payroll, HR administration, and crew management processes. 
• Experience within a maritime, shipping, or recruitment environment would be an advantage but is not required. 

• Positive attitude and eagerness to learn. 
• Reliable, organised, and proactive. 
• Strong work ethic and willingness to take ownership of tasks. 
• Ability to work both independently and as part of a team. 
• Professional and approachable manner. 
• Comfortable working in a fast-paced environment with changing priorities. 

This role is designed as a pathway into Crew Management, Payroll Administration, and HR Operations. The successful candidate will receive training and mentoring from the Crew Manager and will have opportunities to develop specialist knowledge and take on increased responsibilities as they grow within the business.

• Full training and career development opportunities. 
• Exposure to payroll, HR, and crew management functions. 
• Supportive and collaborative working environment. 
• Opportunity to build a long-term career within the maritime industry. 
• Competitive salary and benefits package.